Mobile time recording via app: flexible and efficient

Mobile time recording is revolutionizing the way working times are recorded and managed. With modern solutions for mobile time recording, employees can record their working hours quickly and easily via their smartphone or tablet, no matter where they are. This method offers numerous advantages for both employers and employees. for employees.

Advantages of automatic, mobile time recording

Mobile time recording offers numerous advantages that are far superior to traditional methods such as paper or Excel spreadsheets. are far superior:

1. Ease of use: Modern time tracking apps are designed to be user-friendly and intuitive. Employees can record and manage their working times with little effort. The ease of use promotes acceptance and use throughout the company. This is particularly important to ensure that all employees can adopt and use the new technology without any problems.

2. Automatic synchronization: Working times are synchronized in real time, ensuring that everyone involved is always on the same page. This minimizes the risk of data loss and ensures that all entries are backed up immediately. Real-time synchronization is particularly beneficial for teams working in different locations, as they always have locations, as they always have access to the latest data.

3. Project management: Times can be allocated in detail to projects and tasks, which enables precise billing and analysis. This not only helps with internal cost control, but also with transparent communication with customers. Thanks to detailed project time tracking, companies can plan and deploy their resources more plan and deploy their resources better, resulting in higher productivity.

4. Integration: Many time tracking apps can be seamlessly integrated with other systems such as accounting and project management tools, which simplifies the management and evaluation of working hours. This integration saves time and reduces errors that can occur with manual transfers. Popular integrations include accounting tools such as DATEV, project management software such as Trello and Jira, and calendar apps such as Google Calendar.

5. Data protection: Modern time tracking apps meet the highest data protection standards so that data is secure. Encrypted data transmission and secure storage in the cloud ensure that only authorized persons have access to the data. This is particularly important in industries that are subject to strict data protection such as healthcare or financial service providers.

Mobile time recording with Tyme for iOS, iPad, Apple Watch and Mac

Answers to important questions about electronic time recording

When will electronic time recording become mandatory?

Electronic time recording will become mandatory in Germany by 2024 at the latest in order to accurately document employees' working hours and accurately document employees' working hours and ensure compliance with working time legislation. The aim of this change is to improve protection of employees and to ensure that legal regulations are complied with. Companies must prepare in good time and implement suitable systems to meet these requirements. these requirements.

What will change for employee time recording in 2024?

From 2024, all employers in Germany will have to record their employees' working hours electronically. This affects all companies and serves to protect employees and ensure the transparency of working hours. The electronic time recording ensures that overtime, breaks and working hours are accurately documented. This makes it easier to comply with legal requirements and avoid disputes over working hours. For employees this means more transparency and fairness in the billing of their working hours.

Who is exempt from time recording?

Some managers and executives are exempt from the obligation to record working hours. This exemption does not apply to all positions and must be checked on a case-by-case basis. For example, managing directors and managers who can largely determine their own working hours may be exempt from this obligation. It is is important, however, to check the specific legal requirements and exemptions. It is advisable for companies It is advisable for companies to know these regulations in detail to ensure that they meet all legal requirements.

Who checks electronic time recording?

Electronic time recording is monitored by the relevant labor authorities and trade supervisory offices. They check whether the legal requirements are complied with and whether working hours are recorded correctly. In the event of violations fines can be imposed and companies are obliged to adapt their systems and processes to meet the legal requirements. comply with the legal requirements. It is therefore important that companies regularly check their time recording systems regularly and ensure that they are compliant with current legal requirements.

How does working time recording via app work?

Mobile time recording via app works by manually entering or automatically recording working times. Users can assign times to projects, create reports and synchronize data in real time. The app enables users to record their working hours directly via their smartphone or tablet, which is particularly practical for employees in the field or working from home. The recorded data is stored securely in the cloud and can be accessed accessible at any time.

A typical workflow could look like this:

• Punching in and out: Employees can start and end their working time by simply tapping on their smartphone or tablet start and finish.
• Project assignment: During working hours, users can assign their time to different projects or tasks.
• Reporting: At the end of the day or week, detailed reports of hours worked and projects can be hours worked and projects completed.
• Synchronization: Data is synchronized in real time and is immediately available for management and billing available.

Advantages of flexible, digital time recording

Digital time recording offers numerous advantages:

• Efficiency: Reduces administrative effort and increases the accuracy of working time recording. Automatic functions minimize errors and save time.
• Flexibility: Employees can record their times from anywhere, whether in the office, at home or on the road. This is particularly beneficial for remote working and flexible working models.
• Transparency: Provides a clear overview of working hours and facilitates billing. Managers and employees employees have access to accurate and up-to-date data at all times.
• Data protection: Meets high security standards so that confidential information is protected. The data transmission and storage is encrypted and access rights can be set individually.
• Cost savings: By automating time recording, companies can save considerable costs. Manual processes are reduced and administration becomes more efficient.

What does working time recording (working time account & payroll accounting) cost?

The costs for working time recording vary depending on the range of functions and provider. Some apps offer free basic versions, while others offer paid subscriptions for additional functions and support. The investment in a digital time recording solution can quickly pay for itself through the time and cost savings.

Tyme App: The solution for mobile time recording

The Tyme app is an outstanding solution for mobile time recording. With our app, you can track your working hours quickly and easily via your smartphone, tablet or Mac. The app offers a wide range of functions that make everyday working life and increase efficiency.

Functions of the Tyme app

• Time recording via app: Record your working hours automatically or manually, depending on your preferences. The app allows you to record your time to the minute and assign it directly to projects or tasks.
• Projects and tasks: Manage projects and assign working hours to specific tasks. This makes it easier to cost control and tracking of projects.
• Reporting: Create detailed reports in PDF or CSV format to evaluate your working hours. These reports can be forwarded directly to payroll or management.
• Cross-platform: Available for iOS (Mac, iPad and iPhone.)
• Offline functionality: Records times even without an internet connection, which are later synchronized. This is particularly useful for employees who often work in areas with poor network coverage.

Example of using the Tyme app

Let's say a medium-sized company wants to record and manage its employees' working hours more efficiently. manage them more efficiently. Previously, working hours were recorded manually in Excel spreadsheets, which was time-consuming and prone to errors. was time-consuming and error-prone. The company decides to introduce the Tyme App to modernize this process.

Implementation of the Tyme app

• Installation and setup: The app is installed on employees' smartphones and tablets. Each employee receives individual access.
• Training: A short training session is held to familiarize employees with the functions and operation of the app. and operation of the app. This training can be conducted either on site or as a webinar.
• Recording working times: Employees start to record their working hours via the app. This can be done either manually by clocking in and out or automatically through integration with calendar apps.
• Project assignment: Tracked times are assigned to projects and tasks. This enables precise project time recording and facilitates billing.
• Reporting and analysis: Managers can create detailed reports and analyze the working hours evaluate working times. This helps with cost control and the planning of future projects.

Benefits for the company

• Time saving: Digital recording significantly reduces the time required to manage working hours. Employees can record their time faster and more efficiently, which increases productivity.
• Accuracy: Automatic synchronization and real-time data ensure accurate and up-to-date information. This minimizes errors and ensures accurate billing.
• Transparency: Employees and managers have access to the recorded data at all times, which facilitates communication and planning. This promotes an open and transparent corporate culture.
• Legal certainty: Compliance with legal requirements and data protection standards minimizes the risk of legal violations. legal violations is minimized. Companies are always on the safe side when it comes to compliance with labor laws compliance.

Try the Tyme app now and experience how easy and effective mobile time recording can be!